Paramount Estates will take responsibility for the maintenance and repair of the fabric of the buildings as prescribed under the obligations contained within the lease. This will include:
General Repairs: Planned preventative maintenance; Reactive maintenance;
Cleaning: External cleaning to all common parts; Spot cleaning in response to one off incidents;
Landscaping: Maintenance of all external landscaped areas; Spring planting / summer bedding; Improvements and upgrading as may be required;
Access Systems: Intercoms; Automated gates; Keypads; Issuing and programming remotes; Maintaining database of allocated users;
Security: Implementation and maintenance of security systems and procedures as required including, CCTV systems;
Mechanical & Electrical: Maintenance of all light fittings and associated plant; Servicing and maintenance of water pumps;
Life Safety Systems: Fire Hydrant Testing; Hose Reels;
Waste Management: Refuse collecting; Implementing recycling guidelines; Upkeep of refuse storage areas; One off collections; Monitoring fly tipping; Compliance with current regulations;
Pest Control: Provision of satisfactory deterrents against vermin infestation;
Signage: Provision of required traffic, health & safety, and directional signage throughout the development;
Prepare Budget two months before year end
Prepare payment options and debt collection procedure
Present to Board and obtain approval
Issue demands at least one month before start of financial year
Demands in accordance with lease terms
Properly record all payments to owners account
Administer and record payments by standing order
Issue reminders and initiate actions in accordance with debt collection procedure
Maintenance and updating of debtor and creditor information
Maintenance of proper financial records, books of accounts and financial statements
Liaison with solicitors on referred matters
Monitor actual expenditure against budget
Prepare management accounts and pass same to auditors for annual audit
Manage sinking fund reserves
Maintain member’s database
Statutory compliance with company legislation
Arranging company members / client meetings
Answering members queries
Compliance with Health & Safety legislation
Issuing of notices and circulars as required
Liaison with Insurance Brokers
Placing of cover for material damage
Placing of cover for public liability
Placing of cover for Directors & Officers Liability
Processing of insurance claims
Periodic revaluations
Compliance with insurers notices
Issuing of insurer policies on request
Maintaining schedule of member’s interest
Act as company secretary.
Provide registered office.
Prepare and issue minutes.
Call AGM’s and EGM’s.
Appointment of directors.
Holding members certificates.
Filing of annual returns.
Arranging audited accounts.
Queries on audited accounts.
Staff member appointed to handle 24hr dedicated emergency helpline.
This service is dealt with in house and is not delegated to a third-party contractor.
Efficient response to urgent queries.
Paramount Estates LTD
Address: Unit 7a, St Kieran’s Enterprise Centre, Furze Road.
Sandyford, Dublin, D18 F2Y3 – Ireland
Phone: +353 (01) 293 9066
Email: info@paramountestates.ie
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